Board Meetings

Minutes of the Board of Public Affairs Meeting

May 1, 2012

Bryan Board of Public Affairs Vice Chairman William Pepple presided over the meeting with the following members present: Bonnie Kimpling-Kelly and William Yahraus. Al Horn and Mary Burns were absent. Also present were Director of Utilities Stephen Casebere, Assistant Director of Utilities Craig Preston, Human Resource Director Jackie Perry, Public Relations Director Lou Pendleton, Mayor Doug Johnson, and Clerk-Treasurer Laura Rode.

Vice Chairman Pepple conducted the meeting in the absence of Chairman Burns.

Ms. Kimpling-Kelly moved, Mr. Yahraus seconded, to approve the minutes from the April 17, 2012, Regular meeting as written. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried.

Resolution No. 13, 2012, titled,

A RESOLUTION RECOGNIZING NATIONAL DRINKING WATER WEEK, MAY 6 – 12, 2012, THE ESSENTIAL ROLE WATER PLAYS IN OUR LIVES AND THE INCREDIBLE VALUE OF SAFE, RELIABLE TAP WATER

was presented and read by title only. Public Relations Director Pendleton read the resolution supporting National Drinking Water Week for the Board. Vice Chairman Pepple shared his hope that we never take our drinking water for granted. Mr. Yahraus moved, Ms. Kimpling-Kelly seconded, to pass Resolution No. 13, 2012. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried.

Director of Utilities Casebere led a discussion on purchasing non-pool power for the period 2013-2016. Using a presentation provided by American Municipal Power, he reviewed current Bryan resources for power, the strategy for balancing the portfolio, and the needs for the aforementioned time. Director of Utilities Casebere continued by displaying the projected annual power rates through 2016. In summary, he noted that American Municipal Power recommended Bryan purchase 5.7 MW of 5x16 and 1.4 MW of 7x24 non-pooled power respectively for 2014, 2015 and 2016.

Discussion was held at various intervals of the presentation particularly focusing on the strategy of various Ohio Municipal Electric Group members and sources of power. Director of Utilities Casebere plans to bring a resolution to the next meeting for the Board to consider, regarding the purchasing of non-pool power.

Resolution No. 14, 2012, titled,

A RESOLUTION AUTHORIZING THE BRYAN DIRECTOR OF UTILITIES TO ENTER INTO A CONTRACT WITH TRANSTAR ELECTRIC, INC. FOR THE OLIVE DRIVE ELECTRIC REBUILD PROJECT AT A TOTAL COST OF TWENTY EIGHT THOUSAND, SIX HUNDRED DOLLARS (28,600.00)

was presented and read by title only. Director of Utilities Casebere recommended to allow Transtar Electric, Inc. of Toledo perform service on the Olive Drive Electric Rebuild project. Transtar Electric, Inc. was the low bidder in the project. Discussion was held regarding the range of bids. Ms. Kimpling-Kelly moved, Mr. Yahraus seconded, to pass Resolution No. 14, 2012. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried.

Director of Utilities Casebere addressed the Board recommending that Julie Smith be placed on regular employment status effective May 9, 2012. He continued to say she has performed well. Mr. Yahraus moved, Ms. Kimpling-Kelly seconded, to move Laborer Julie Smith from probationary to regular status effective May 9, 2012, taking her pay from $12.63 per hour to $ 14.11 per hour. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried.

Ms. Kimpling-Kelly moved, Mr. Yahraus seconded, to pay bills. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried.

Vice Chairman Pepple inquired as to the status of the 1603 Grant to which Director of Utilities Casebere said should be submitted soon. He then inquired about the call response center. Director of Utilities Casebere responded that it is working out quite well.

Director of Utilities Casebere stated that water infrastructure must be maintained to ensure quality drinking water.

Mayor Johnson noted that Thursday is the National Day of Prayer. He updated the Board on the progress with the Police/Fire complex and the communications hub located on the site. In closing, Mayor Johnson acknowledged the return of Austin Weigle from injuries sustained in Iraq.

Public Relations Director Pendleton advised the Board that the 2011 Bryan Municipal Utilities Annual Report is now available.

Discussion was held as to when elected officials could receive training for the Sunshine Law. Mayor Johnson noted it would likely be offered after the November election.

Ms. Kimpling-Kelly moved, Mr. Yahraus seconded, to go into Executive Session at 5:58 p.m. to discuss the purchase of property and the appointment of a public employee or official. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried. Asked to attend were Mayor Johnson, Director of Utilities Casebere, Assistant Director of Utilities Preston and Clerk-Treasurer Rode.

Ms. Kimpling-Kelly moved, Mr. Yahraus seconded, to adjourn the Executive Session at 6:30 p.m. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried. No other business was brought before the Board.

Mr. Yahraus moved, Ms. Kimpling-Kelly seconded, to adjourn the Regular meeting. Roll call vote: Kimpling-Kelly aye; Pepple aye; Yahraus aye; nays, none. Horn and Burns absent. Motion carried.